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The success of a training course is closely linked to the quality of the venue chosen. The organisation of a training course requires a lot of questions to be asked beforehand, as much about the content as about the form. In order for the efforts made to pay off and for the experience to be as enriching as possible for everyone, it is necessary to provide a context conducive to concentration, of course. But participants also need to feel good, be comfortable and in a serene state to be receptive, and their ability to engage with the content will be enhanced in a stimulating environment. How does the quality of the training space affect the experience itself? Why is this a key criterion in the organization? What are the best choices?

Each training event is unique and, in this sense, the needs are never the same, whether it be for equipment, room capacity, ancillary facilities, display devices, etc. Thus, in the preparatory phase, the organizer will write a complete briefing summarizing all the requirements that must be integrated into the choice of venue. You must not forget anything, and take the time to plan ahead to avoid unpleasant surprises on the big day.

Of course, this is an essential element to take into account. The answer will automatically influence the choice of venue: solutions that are too small will be eliminated from the outset, as participants need space for their well-being! Don't forget that everyone is likely to bring a computer, a bottle of water, a snack, something to take notes, etc. This means that you don't just rent a room that is "just big enough" either. Everyone should be able to sit comfortably without feeling that they are encroaching on the neighbour's territory.

Not all training is conducted in a classroom setting, with a teacher facing students at tables. There may be a mixture of theoretical and practical phases, or even time for debate among participants. When looking at the spaces available for hire, the organizer must therefore think at every stage of the event, to ensure that at every moment it will be possible to adapt the venues to the educational needs.

Some training venues are particularly sought after and need to be booked at least several months in advance. Thus, if anticipation is no longer an option for the organizer, he must be able to date his training event quickly enough to simplify the administrative procedures. He will also need to know the timetable, even if some venues are really flexible and can offer daily rates, with the possibility of using the venue at any time in the morning or evening (to start early over breakfast or finish later with an aperitif dinner, for example).

The briefing of the training organiser, a real specification used to choose the best premises, must obviously give a clear and precise idea of the budget available. This will also make it possible to know, from one venue to another, whether it is possible to benefit from certain extras, such as a meal taken care of or additional equipment.

Moreover, when the organiser is aware that certain services he needs are often part of the extras invoiced in addition to the basic price, he must anticipate this element well, in order to avoid unpleasant surprises when he receives the quotations.

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Equipos y servicios para profesionales

Wifi
Hot drinks
Projection et support / TV
Paperboard

Whatever the nature of the training, the choice of a modular and flexible space will inevitably benefit everyone, because it is an excellent barrier against gloom and lack of motivation.

The layout of the tables The very common school class layout is not the only possible solution for a training course. It is, however, a feasible option for "lecture" periods, when one is simply trying to deliver information to the trainees.

To encourage exchanges and discussions, it is ideal to use U-shaped set-ups or meeting tables, which offer the opportunity to use computers if necessary, provided that the appropriate furniture is available (e.g., folding computer cabinets, allowing screens to be raised and lowered). For workshops, it may be preferable to define islands, facilitating work in small groups Once again, even if these moments do not represent 100% of the training time, there is nothing to prevent you from favouring a flexible layout and moving the equipment at the pace of the different stages of the course.

The need for fluidity and freedom of movement In order for them to benefit fully from the training, participants must not be subjected to any constraints. This is why, whatever the arrangements chosen, it is essential to think about the freedom of movement that each participant must enjoy. In concrete terms, one must not feel stuck in a chair all day: this will not be beneficial either for concentration or for motivation. Chairs or armchairs should be sufficiently mobile so that you are not "stuck" to the wall or the table. Moreover, even for the most theoretical training courses in which no movement or practical workshops are planned, you should schedule breaks during which everyone will be free to go and get a coffee, stretch their legs, and rest their mind for a few minutes. And if the simple act of leaving your chair to go outside means waiting for everyone to clear the space, you add constraints that will not allow you to gather all the ideal conditions for a successful training.

Information will stick in people's minds much better if it is presented in an attractive way, in a variety of forms. When renting a training room, the organizer must therefore check that the speaker(s) will be able to use a wide range of media to diversify the learning methods.

Visual aids to keep everyone's attention While the best trained speakers captivate their audience with the power of their voice alone, visual aids are generally needed to ensure that participants do not get lost in the training content too quickly. In some cases, these are even indispensable in order to illustrate what is being said and to provide concrete, understandable and memorable information. A screen will logically be needed in a training room, but it may be appreciated to use interactive screens, which offer more flexibility in practice. The blackboard also remains a must.

We don't think about it enough: during a training session, if you sit for hours on end on a simple chair, you quickly run the risk of having muscular or articular pains. Obviously, they quickly prevent you from concentrating, not to mention that they de-motivate you and don't give a good general image of the experience. In this sense, we don't hesitate to privilege ergonomic furniture, as well as atypical alternatives, so that the participants feel perfectly comfortable. The addition of convivial areas with sofas, to facilitate dialogue and relax between two intensive sessions, is for example a very judicious option. There is also a tendency to omit the essential ancillary equipment: before renting a room, it is necessary to check that there is a video projector on site, to know whether office supplies are included or not, etc.

Once you have met all the basic requirements of the specifications for a training venue, it is time to look at the details that can change everything. Why not rent an atypical space, which is not only used for training, which will surprise the participants and guarantee an unforgettable experience? A green setting: between surprise and bucolic calm For a training course intended for executives who are constantly stressed by a hectic pace and a city life, the ideal would be to find a place in which a maximum of space is left to greenery. Some may include a small garden, or simply be decorated with lots of natural effects.

A space that reflects the values conveyed By choosing to present a training session in an atypical room, you open the possibility of personalizing it according to your own philosophy. For example, the organizer can hang posters or decorative elements in the image of the brand, use surprising accessories to assert an innovative reputation or even give a fun and offbeat side to the training, which could particularly appeal to young talent.

Choose a location that is easily accessible Companies that have set up their premises in the suburbs have every interest in looking for atypical training locations in the city centre: this will first of all allow them to get out of their walls and comfort zone, to have a change of scenery and to better appreciate the moment. Moreover, for training courses intended to welcome people who sometimes come from far away, proximity to train stations, airports and other metro lines appear to be strong arguments!